I.R.I.S. has signed a contract with Krëfel to implement its electronic document management system. Krëfel is a company which specializes in electro, multimedia and custom-made kitchens in Belgium.

Krëfel processes thousands of projects yearly. Each file consists of approximately 200 pages containing different document types, such as correspondence, delivery notes, order sheets, technical measurements, etc. Most of these files however are currently processed on paper, which is difficult and time-consuming. To eliminate this issue, Krëfel is now implementing an electronic document management system. This includes numbering of all paper documents, automatic sorting of the document types, as well as extraction of the required data.
For this task, Krëfel has chosen I.R.I.S. “For this project, we are using a number of products from our wide-ranging portfolio of OCR (character recognition) and IDR solutions. After scanning the paper supports using IRISPowerscan, these solutions see the paper documents converted into editable text. IRISXtract for Documents subsequently sees to it that these scans, as well as all other digital files such as e-mails, PDFs, Word or Excel documents, are automatically ranked and classified through the introduction of search terms,” explains I.R.I.S. Group CEO Etienne Van de Kerckhove. “A further number of I.R.I.S. technologies are set to be deployed with a view to optimising the integration with the existing IBM Content Manager system.”
After the completion of the project, Krëfel employees will have access to the necessary files from any location. Monja Degroef, Krëfel Kitchens Customer Service Manager said: “Because of the nature of our work, we are faced with a considerable variety of different document types, both physical and electronic. As this makes for a cluttered and disorderly file in less than no time, and as our company is continuing to expand, we realised that this is the right time to structure these data. This will significantly facilitate and speed up the management of files and documents for all our members of staff, which means we are certain to make considerable time savings from the very outset. That’s why we view the whole project as an investment in the future of our business.”